Jakub S.

Hi all, updating the CRM, sending follow-ups, and creating tasks after every call was draining my time. I built an automated post-call assistant using n8n + AI - now it all happens without me touching a thing. Here’s how it works: 1. Auto-Transcription + GPT Summary Every call is transcribed and summarized into key points, outcomes, and next steps. 2. CRM + ClickUp Updates The system updates the CRM and creates a follow-up task in ClickUp — instantly. 3. Slack Recap + Email Sent The rep gets a full Slack recap. The client gets a personalized follow-up email - within 5 minutes. All built with n8n, Fireflies, OpenAI, Slack, Gmail, and ClickUp. If anything is unclear, let me know. Hope this helps you 🙏

Manually qualifying leads and writing personalized outreach emails was killing my productivity. I was spending hours researching prospects just to send generic messages that got ignored. I spent some time building an automated system last week, and here's how I solved it using Python + AI: 1. Smart Lead Scoring - Built a script that automatically visits each prospect's website, scrapes their content, and scores them 0-10 against our Ideal 2. Customer Profile using GPT. No more manual research or guessing if they're a good fit. 3. Intelligent Filtering - The system combines multiple lead sources, removes duplicates, and only keeps high-scoring prospects (7+). This eliminated 70% of unqualified leads from my pipeline automatically. 4. Personalized Icebreakers - For qualified leads, AI analyzes their website content and generates specific, human-sounding icebreakers. Instead of "I love your website," it finds actual details like "I saw your case study with Nike—impressive creative work." Bulk Processing - Can process hundreds of leads overnight while I sleep. Each lead gets a custom icebreaker based on their actual business, not generic templates. I went from spending 3-4 hours daily on lead research to 15 minutes reviewing the final list. It costs less than a few coffee runs per month to maintain. Hope this helps you in terms of your setup 🙏